ConSASS Audit
We are an SAC Accredited Auditing Organisation and MOM Approved WSH Auditing Organisation with auditors to conduct audits for construction - ConSASS Audit.
ConSASS Audit scorecard, which are used to evaluate the effectiveness and maturity level of the company’s occupational safety and health management system (SHMS).
ConSASS provides a profile of the development status and maturity level of each component of a worksite’s safety and health management system. This helps management to better allocate resources in order to elevate standard and improve the effectiveness in managing a worksite’s safety and health risks. as an assessment tool, conSASS can be used for cross–comparison between worksites in relation to their effectiveness in managing workplace safety and health risks.
As per Regulation 9 of WORKPLACE SAFETY AND HEALTH (SAFETY AND HEALTH MANAGEMENT SYSTEM AND AUDITING) REGULATIONS 2009, it shall be the duty of the occupier of construction worksite to appoint a workplace safety and health auditor to audit the safety and health management system of the workplace at a frequency as specified below.
Any worksite with a contract sum of $30 million or more At least once every 6 months.
The audit methodology includes document review, site inspection and interview of key personnel. The man days required for audits will vary according to audit criteria adopted for different types of workplaces.
The SHMS audit will be conducted in accordance with the relevant WSH legislation and guidelines set out for each industry. The audit will evaluate the SHMS based on the WSH Act and its subsidiary legislation, as well as the following documents: Construction Worksites SS506–Part 1 OSH Management System (or) CP79 Safety & Health Management Systems or ConSASS .The audit will be conducted by Approved WSH Auditors employed by SM2.
Audit Process
AUDIT OBJECTIVES
Unified assessment method in term of standardization of audit requirement and adoption of a common audit scoring system. This would enhance the consistency in the auditing process and allow cross comparison of worksites in terms of the capabilities in managing safety and health risk
Mechanism to profile the maturity level for each element of the SHMS in a worksite. With availability of the maturity profile, the management of the worksite could systematically focus its attention to improve the weaker elements in order to elevate the overall maturity of their SHMS to manage safety and health risk.
Determine whether Project’s WSH Management System, or parts of it, conforms to audit criteria.
Determine the ability of the Project’s WSH Management System to ensure the organization meets applicable statutory, regulatory and contractual requirements.
Determination of the effectiveness of the WSH Management System to ensure the project can reasonably expect to achieving its specified objectives
As applicable, identification of areas for potential improvement of the
WSH Management System.
AUDIT CRITERIA
AUDIT SCOPE
NORMATIVE REFERENCES
- WSH Act
- Relevant WSH Subsidiary Legislations
- WSH (Safety & Health Management Systems and Auditing) Regulations 2009
- Fire Safety (Petroleum & Flammable Materials) (Amendment) Regulation 2015
- Relevant Approved Singapore Standards and Codes of Practices
- Ministry of Manpower Terms and Conditions for WSH Auditing Organizations
- Safety & Health Management Systems Manual for above Project
- Safety & Health Procedures for above Project
- ConSASS Audit Requirement Questionnaire
- ConSASS Audit Guidelines from WSH Council
- Appendix 1A Factsheet of ConSASS
- Ministry of Manpower Terms and Conditions for WSH Auditing Organizations
- CT 17 SAC Criteria for Accreditation of Auditing Organisations
AUDIT METHODOLOGY
- Audit Preparation
- Conducting the opening meeting
- Familiarization Tour of Project Site
- Communicating during the audit
- Collecting and verifying information
- Review of Documents / Records
- Physical Inspection of Project Site/Interview of Key Personnel
- Generating audit findings
- Preparing audit conclusions
- Conducting the closing meeting
- Preparation and Submission of Audit report
ROLES & RESPONSIBILITIES OF AUDIT TEAM
Lead Auditor:
- Lead the audit team.
- Conduct opening meeting covering all relevant items as per auditing standard.
- Review the results of previous audits, if any.
- Ensure that audits are carried out according to requirements stipulated by Regulatory Authorities.
- Assign the tasks to audit team.
- Keep the client informed of audit progress.
- Reassign work as needed between the audit team members and periodically communicate the progress of the audit and any concerns to the client
- Where the available audit evidence indicates that the audit objectives are unattainable or suggests the presence of an immediate and significant risk (e.g. Safety), the audit team leader shall report this to the client.
- Review with the client any need for changes to the audit scope that becomes apparent as on–site auditing activities progress.
- Attempt to resolve any diverging opinions between the audit team and the client concerning audit evidence or findings, and record unresolved points.
- Review audit findings with his team.
- Conduct closing meeting covering all relevant items as per auditing standard.
- Present audit conclusions during closing meeting.
- Consolidate the audit report and send to WSH Auditing Department
- Head of WSH Auditing Organization (SM2 Consultancy Pte Ltd).
Co–Auditor:
- Conduct audits according to requirements from Regulatory Authorities.
- Carry out audits as per audit itinerary.
- Discuss audit findings with lead auditor prior to closing meeting.
- Follow the directions given by lead auditor.
- Assist the lead auditor in presenting findings on clauses /elements audited by him during closing meeting.
- Prepare and submit to lead auditor with report on clauses / elements audited by him.
Auditee(s) / Guide:
- Establishing contacts and timing for interviews;
- Arranging visits to specific parts of the site or organization
- Ensuring that rules concerning site safety and security procedures are known and respected by the audit team members;
- Witnessing the audit on behalf of the client;
- Providing clarification or information as requested by an auditor.
Technical Experts:
- Technical Experts will be deployed as necessary for audits.
Testimony of Audit Conducted:
- A testimony will be issued to the audited organization stating the company name, location, audit criteria, audit date and auditing organization name upon request.
CONFLICT OF INTEREST
Examples of conflict of interest:
- The same person / Auditing Organization develops the corporate SHMS (including IMS) and conducts SHMS audit for any projects or at corporate level.
- The same person / Auditing Organization develops corporate QMS/EMS and conducts SHMS for the project(or)
- An Auditing Organization provides a WSH officer for Project A of ABC organization and conducts a SHMS audit for Project B of ABC organization.
- An Auditing Organization is part of a parent organization and the parent organization is audited by the Auditing Organization;
- An Auditing Organization audits a subsidiary of the same parent organization as the Auditing Organization though the subsidiary has influence over the decision making process of the Auditing Organization
- The same person / Auditing Organization provides WSHO consultancy and conducts SHMS audit for the same project
- An Auditing Organization provides WSH officer(s) to the same organization
- The management of the Auditing Organization (including directors and shareholders) is part of or whole of a consultancy organization (including managerial capacity) which provides management systems consultancy and auditing to the same organization.
- A recognized mitigation of this threat is: Personnel / Auditing Organization shall not be used to conduct the audit for a minimum of two years following the end of the consultancy of the corporate QMS/EMS, (or) Personnel / Auditing Organization shall not be used to conduct the audit for the duration of the project where consultancy was provided.
- In order to ensure that there is no conflict of interest, personnel including individual external auditors who have provided management system consultancy to the organization and including those acting in managerial capacity, shall not be used by the Auditing Organization to take part in an audit if they have been involved in providing management system consultancy to the organization for the past 2 years.
The Auditing Organization shall not provide auditing services to an organization if any of the Auditing Organizations external auditors: Is currently employed by the organization on contract of service or contract for service (or) has been involved in providing management system consultancy of the organization for the past 2 years.
Application by Applicant Organization (Request for quotation)
- The desired scope of the audit
- Relevant details of the applicant organization, including its name and the address(es) of its site(s), its processes and operations, human and technical resources (total manpower), functions, relationships and any relevant legal obligations
- Identification of outsourced processes used by the organization that will affect conformity to requirements
- The standards or other requirements for which the applicant organization is seeking auditing services
Application Review
- Any known differences in understanding between SM2 Consultancy and the applicant organization is resolved.
- SM2 Consultancy has the competence and ability to perform the audit activities.
- The site(s) of the applicant organization’s operations, time required to complete audits and any other points influencing the auditing activities are taken into account (language, safety conditions, threats to impartiality, etc).
- After reviewing the application, SM2 Consultancy will inform the applicant organization’s authorized representative formally through email, whether the application has been accepted or declined. Where the application is declined, the reasons for declining the application shall be documented and made clear to the client.
- If the application is accepted, SM2 Consultancy will determine the number of auditors for the audit, the competences needed to be included in the audit team and the audit duration (based on Annex 2 to Appendix 1 of CT 17).
Determining Audit Time
Audit Plan
On-site Audit
The on-site audit will include:
- Opening meeting
- Familiarization tour of the workplace
Obtaining and verifying information through:
- InterviewsObservation of processes and activities (Physical inspection)
- Review of documentation and records.
Audit Report
- SM2 Consultancy PTE LTD shall provide a written report for each audit to the client.
- SAC Mark shall be included on the first page of the audit report and the SM2 SAFETY CONSULTANCY PTE LTD logo should preferably be located next to the SAC Mark, with referencce to SAC 02 – Rules for Use of SAC Accreditation Marks and Mutual Recognition Arrangement (MRA) Marks.
- The ownership of Audit Report belongs to SM2 Consultancy Pte Ltd and the client should not modify any information in that report.
Note: SM2 Consultancy Pte Ltd.’s logo, name, mark etc. shall not be used by the audited client without prior consent from SM2 Consultancy Pte Ltd.
INFORMATION ON THE AUDITING ACTIVITY AND REQUIREMENTS
- A detailed description of the audit activity, including the audit plan, audit schedule etc.
- The normative requirements for the audit c) information about the fees for auditing.
IMPARTIALITY POLICY
To ensure that impartiality is both maintained and can be demonstrated the following principals have been established.
- SM2 top management is committed to ensure impartiality.
- All of the personnel of SM2 (either internal or external) or committee members who could influence the auditing activities always ensure impartially.
- SM2 Certificates are only issued following a review by an independent authorized and impartial decision committee competent to ensure that no interest shall predominate.
- SM2 does not certify another auditing body for its management system auditing activities.
- SM2 does not offer (and has never offered) management system consultancy or any other form of consultancy to companies or individuals.
- SM2 does not offer (and has never offered) an internal audit service to companies or individuals.
- SM2 does not own or have any interest (financial or otherwise) in any other company that offers auditing, management system consultancy or internal audit services.
- SM2 does not outsource audits to a management system consultancy organization, as this poses an unacceptable threat to the impartiality of the auditing(Audit Organaisation) body.
All employees will be reviewed at least annually to ensure that they remain impartial when conducting audits. Auditing Information
SM2 maintain (through publications, electronic media or other means), and make public, without request, in all the geographical areas in which it operates, information about:
- Audit processes .
- processes for granting Testimony, maintaining.
- Granting Testimony, Organization will issue with Testimony upon completion of Audit and satisfy the Audit criteria.
- Maintaining, Organisation shall maintain the process as specified in the management system requirements and documented evidence shall be maintained.
- Types of management systems auditing schemes in which it operates; SM2 Planned to offer the following management system Audit schemes,
Construction Safety Assessment Scoring System – CONSASS
bizSAFE Risk Management Audit
- Processes for handling requests for information, complaints and appeals; Organsaition shall make a written request or make complaint and appeals against any dispute that Company feel or like to. Audit Organization will assess and update the complainant or parties who seek appeal about the outcomes.
- Policy on impartiality, SM2 has a strict policy on impartiality
SM2 does not provide any consultancy services to whom they have audited.
No auditors shall be involved from the Certifying company at least 2 years before the audit.
No internal audit shall be performed to the Certifying Company.
No Management Representative from the Certifying company allowed to ex–employee of the SM2.
Request for additional information/Complaints/Feedback
Requests for information will be subject to approval. Complaints, if any, will be evaluated and corrective action(s) taken and feedback given to complainant for closure. SM2 provide upon request information about:
a) geographical areas in which it operates:
SM2 Consultancy Pte Ltd. is based at 55 Toh Guan East, #03-06 Unitech Center, Singapore 608601.
Website: www.sm2consultancy.com,
email: nancysm2008@gmail.com.
b) the status of audit;
c) Processes for handling requests for information and complaints;
If any interested party has any request for information and complaints, he can email to admin@sm2consultancy.com, nancysm2008@gmail.com stating clearly client name, identity and contact details of the person making the request and details of complaints.
GET IN TOUCH
- 55 Toh Guan East, #03-06 Unitech Center, Singapore 608601.
- 82828186
- nancysm2008@gmail.com